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Warehouse Software


The FreightDATA Warehouse software package is a comprehensive system which traces, rates and invoices transactions while performing inventory control for public warehouse activities. The system provides: flexible automatic rating for handling and storage, accurate inventory control with complete audit trails, and automatic invoicing for daily and monthly cycles. The data entry and processing functions are synchronized to perform within the real world of the warehouse, enabling revenue to be captured and billed immediately. The nucleus of the system is the rate structure data base, which supports the rest of the main system functions including: receipts processing, withdrawals processing, bills of lading, invoices, stock status and historical reporting.

Implemented as a fully integrated sub-system of the FreightDATA Transportation Software System, warehousing interfaces directly to Accounts Receivable and General Ledger. Benefits of this arrangement include a vast array of reporting capabilities, dynamic cash receipts processing, and bottom line analysis.

If accounts receivable processing is not required, warehousing may be implemented as a totally stand alone application. This configuration simply performs warehousing activities and produces invoices, not interfacing with any other application.
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Rate Structure Database
Transactions Processing
Reporting
Customer File
Inventory File
A/R Customer File
Minimum Rate Tables
Accessorial Charges File
B/L Hazardous Messages
Commodity Codes
Product Rate Tables
G/L Revenue Codes
W/H Client Exceptions

Receipts Entry
Receiving Records
Withdrawal (Release) Entry
Withdrawal Records
Print Pick List
Print Bills of Lading
Scheduled Withdrawals
Post Withdrawals
Withdrawal Status Inquiry
Adjustments Entry
Warehouse Transactions
Inventory Status Inquiry
Inventory Stock Status Report
Back Dated Inventory Report

Invoicing
Print Warehouse Invoices
Void Invoice Charges
Invoice Register/Post

Automatic Rating

Rating flexibility provides a key tool for marketing warehouse services and providing client satisfaction. No two warehouses are alike and no two clients have the same needs. The system's unique design provides the ability to fine tune a custom rate schedule for each individual client and stock item if necessary. Additionally, the feature which allows similar clients or products to share a rate schedule minimizes data entry and rate structure maintenance. Automatic rating simplifies the monthly billing process, and provides the ability to invoice daily for receiving and/or withdrawal transactions as desired.

Several special automatic rating features are supported by the system. Minimum charge amounts may be used to override transaction handling charges or invoice total charges. End of month grace days may be specified, so that a certain customer is not automatically charged for storage when stock is received on the last few days of the month. The individual product grace days feature controls rating so that individual items do not generate storage charges until they have been in stock for the specified number of days.

Transaction Processing

Receiver and Withdrawal transactions processing features include accessorial charges, descriptive text lines, third party freight billing addresses, and hazardous materials messages. "Special Client Options" for bills of lading printing, automatic B/L charge calculation, and automatic invoicing are also provided.

Reports

Transaction processing generates a complete audit trail including Receiver Records, Withdrawal records, Bills of Lading, the Warehouse Transactions Report and the Inventory Stock Status Report.

Invoicing

Invoices are produced for regular monthly storage billing and may also be generated on demand for receivers and withdrawal transactions. Daily or weekly invoicing for receivers is virtually effortless and has high impact on cash flow.

Monthly billing invoices include rent charges for square footage customers, and receiver and withdrawal charges for transactions not previously invoiced.

Inventory Control

Inventory control is performed based on the First In First Out principle, allowing for primary selection by the product's physical warehouse location or customer lot number. The damaged goods processing feature allows damaged goods to be received into stock and processed separately. Maintaining an accurate account of the inventory with a complete audit trail for tracing is a primary system purpose.